Building what lasts.
Complete document roadmap – 77 core documents
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| SCR-001 | CIPC Registration Certificate | Proof of company registration | |
| SCR-002 | Memorandum of Incorporation (MOI) | Company constitution | |
| SCR-003 | SARS Registration (IT, PAYE, VAT) | Tax compliance | |
| SCR-004 | COIDA Registration | Employee injury cover | |
| SCR-005 | Public Liability Insurance | Premises and third parties | |
| SCR-006 | Scrap Metal Dealers Licence | Required by law | |
| SCR-007 | Second-Hand Goods Dealer Licence | For buying from public | |
| SCR-008 | Waste Management Licence | Environmental compliance | |
| SCR-009 | Zoning Certificate (Industrial) | Municipality confirmation | |
| SCR-010 | Fire Clearance Certificate | Emergency Services | |
| SCR-011 | Weighbridge Calibration Certificate | Accuracy of weighing | |
| SCR-012 | B‑BBEE Certificate | For corporate suppliers |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| SCR-013 | Supplier Agreement (Corporate) | For regular scrap suppliers | |
| SCR-014 | Cash Purchase Receipt (Standard) | Required by law for walk‑in sellers | |
| SCR-015 | Non‑Cash Payment Authorization | EFT or cheque to seller | |
| SCR-016 | Quotation Template (for selling scrap) | To foundries / recyclers | |
| SCR-017 | Sales Invoice (selling scrap) | To buyers | |
| SCR-018 | Transport / Collection Agreement | For picking up scrap | |
| SCR-019 | Non‑Disclosure Agreement (NDA) | For supplier relationships | |
| SCR-020 | Contractor Agreement (transport, sorting) | Subcontractors | |
| SCR-021 | Supplier Registration Form | Capture seller details (legal requirement) | |
| SCR-022 | Indemnity Form (for site access) | Liability waiver |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| SCR-023 | Employment Contract – General Worker | Sorting, loading | |
| SCR-024 | Employment Contract – Weighbridge Operator | Scale management | |
| SCR-025 | Employment Contract – Buyer / Manager | Purchasing decisions | |
| SCR-026 | Employment Contract – Driver | Collection vehicle | |
| SCR-027 | Independent Contractor Agreement | Casual labour | |
| SCR-028 | Code of Conduct (Employees) | Honesty, theft prevention | |
| SCR-029 | Disciplinary Code & Procedure | HR compliance | |
| SCR-030 | Shift Roster Template | Daily schedule | |
| SCR-031 | Attendance Register (Daily) | Sign‑in / sign‑out |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| SCR-032 | Daily Purchase Register (required by law) | All scrap purchases with seller ID | |
| SCR-033 | Weighbridge Ticket | Weight record | |
| SCR-034 | Stock Inventory Log (by metal type) | Copper, brass, aluminium, steel | |
| SCR-035 | Price List (daily rates) | Published for sellers | |
| SCR-036 | Vehicle Log Sheet (collection trucks) | Fuel, trips, maintenance | |
| SCR-037 | Seller ID Verification Log | Copy of ID, photo, thumbprint (legal) | |
| SCR-038 | Waiting Period Register | Holding period before reselling | |
| SCR-039 | CCTV Footage Log | Security requirement | |
| SCR-040 | Equipment Sign‑Out Register | Shears, magnets, forklifts | |
| SCR-041 | Cash Float Register | Petty cash for cash payments | |
| SCR-042 | Daily Cash Reconciliation | End of day balancing | |
| SCR-043 | Supplier Payment Schedule | Who was paid, when, how | |
| SCR-044 | Loading / Dispatch Log | Scrap leaving premises | |
| SCR-045 | Site Access Register (sellers & trucks) | Security control |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| SCR-046 | Occupational Health & Safety (OHS) Policy | Company H&S | |
| SCR-047 | Site‑Specific Risk Assessment | Heavy machinery, sharp metals, dust | |
| SCR-048 | Safe Work Method Statement (SWMS) | Cutting, sorting, loading | |
| SCR-049 | Incident / Accident Report Form | Injuries or near‑misses | |
| SCR-050 | First Aid Kit Register | Inventory | |
| SCR-051 | Fire Extinguisher Inspection Log | Monthly check | |
| SCR-052 | Emergency Evacuation Plan | Site map and procedure | |
| SCR-053 | Personal Protective Equipment (PPE) Policy | Gloves, steel‑toe boots, hard hats, hi‑vis | |
| SCR-054 | Hazardous Waste Register | Batteries, oil, chemicals | |
| SCR-055 | Toolbox Talk Register | Weekly safety talks |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| SCR-056 | Invoice Template (selling scrap) | To buyers | |
| SCR-057 | Supplier Invoice Register (expenses) | Equipment, transport, utilities | |
| SCR-058 | Payroll Register | Staff wages | |
| SCR-059 | Cash Purchase Log (for tax) | Record of cash payments to sellers | |
| SCR-060 | Bank Deposit Slip Log | Cash banked daily | |
| SCR-061 | Supplier Contract – Foundry / Recycler | Offtake agreement | |
| SCR-062 | Client Payment History | Accounts receivable | SCR-063 | Bank Reconciliation Template | Monthly finance |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| SCR-064 | Asset Register (Master) | Weighbridge, forklift, baler, shears | |
| SCR-065 | Weighbridge Calibration Log | Annual / bi‑annual certification | |
| SCR-066 | Vehicle Maintenance Log | Service records | |
| SCR-067 | Equipment Maintenance Log | Baler, conveyor, forklift | |
| SCR-068 | Small Tool Register | Cutters, magnets, hand tools | |
| SCR-069 | CCTV System Maintenance Log | Camera checks | |
| SCR-070 | Asset Disposal Form | Retirement of old equipment |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| SCR-071 | Seller Declaration Form (source of scrap) | To prevent stolen goods | |
| SCR-072 | Daily Stock Report (by metal type) | Management visibility | |
| SCR-073 | Overtime Authorisation Form | Staff approval | |
| SCR-074 | Leave Application Form | Staff requests | SCR-075 | Site Induction Checklist (new worker) | Safety briefing |
| SCR-076 | Supplier Complaint Form | Dispute from seller | |
| SCR-077 | Termination Checklist | Offboarding |