Building what lasts.
Complete document roadmap + file directory – 84 core documents
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| CON-001 | CIPC Registration Certificate | Proof of company registration | |
| CON-002 | Memorandum of Incorporation (MOI) | Company constitution | |
| CON-003 | SARS Registration (IT, PAYE, VAT) | Tax compliance | |
| CON-004 | CIDB Registration Certificate | Construction Industry Development Board – required for tenders | |
| CON-005 | NHBRC Registration (if residential) | National Home Builders Registration Council | |
| CON-006 | CSD Registration | Supplier Database for government tenders | |
| CON-007 | B‑BBEE Certificate | Required for tenders | |
| CON-008 | COIDA Registration | Workmen's compensation | |
| CON-009 | Public Liability Insurance | Site cover | |
| CON-010 | Construction Permit (if structural) | Local municipality approval |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| CON-011 | Construction Agreement (Master) | Core client contract | |
| CON-012 | Subcontractor Agreement | For hired labour or specialists | |
| CON-013 | Quotation / Proposal Template | Itemised pricing for tenders | |
| CON-014 | Non‑Disclosure Agreement (NDA) | Confidentiality | |
| CON-015 | Variation Order Form | Changes to scope / cost | |
| CON-016 | Progress Payment Certificate | Milestone billing | |
| CON-017 | Practical Completion Certificate | Handover to client | |
| CON-018 | Defects Liability Period Agreement | Snag list and warranty | |
| CON-019 | Site Handover Form | Client takes possession | |
| CON-020 | Final Account Statement | Closing out contract | |
| CON-021 | Client Complaint Form | Dispute logging | |
| CON-022 | Subcontractor Safety Indemnity | Liability waiver |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| CON-023 | Employment Contract – General Worker | Permanent staff | |
| CON-024 | Employment Contract – Skilled Artisan | Bricklayer, carpenter, etc. | |
| CON-025 | Employment Contract – Site Supervisor | Team leader | |
| CON-026 | Employment Contract – Project Manager | Senior staff | |
| CON-027 | Independent Contractor Agreement | Subcontractors | |
| CON-028 | Code of Conduct (Employees) | Behaviour rules | |
| CON-029 | Disciplinary Code & Procedure | HR compliance | |
| CON-030 | Shift Roster Template | Daily/weekly schedule | |
| CON-031 | Attendance Register (Daily) | Sign‑in / sign‑out | |
| CON-032 | PPE Issue Register | Hard hats, boots, vests | |
| CON-033 | Training Record – Health & Safety | Induction proof | |
| CON-034 | Training Record – Machinery Operation | Excavator, mixer, etc. |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| CON-035 | Daily Site Diary | Log of activities, weather, delays | |
| CON-036 | Site Instruction Register | Client directions | |
| CON-037 | Delivery Note Register | Materials received | |
| CON-038 | Tool & Equipment Sign-Out Register | Tracking onsite tools | |
| CON-039 | Vehicle Log Sheet (per vehicle) | Fuel, trips, maintenance | |
| CON-040 | Concrete Pour Register | Quality control | |
| CON-041 | Material Requisition Form | Stock requests | |
| CON-042 | Plant / Machinery Daily Checklist | Excavator, mixer, compactor | |
| CON-043 | Scaffold Inspection Log | Safety compliance | |
| CON-044 | Site Diary (Supervisor Copy) | Detailed events | |
| CON-045 | Photographic Record Log | Progress photos with dates | |
| CON-046 | Client Site Visit Register | Sign‑in for client reps | |
| CON-047 | Waste Manifests (if hazardous) | Environmental compliance | |
| CON-048 | As‑Built Drawings Register | Final plans |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| CON-049 | Occupational Health & Safety (OHS) Policy | Company H&S | |
| CON-050 | Site‑Specific Risk Assessment | Hazard identification | |
| CON-051 | Safe Work Method Statement (SWMS) | Task‑by‑task safety | |
| CON-052 | Incident / Accident Report Form | Injury or near‑miss | |
| CON-053 | First Aid Kit Register | Inventory | |
| CON-054 | Fire Extinguisher Inspection Log | Monthly check | |
| CON-055 | Emergency Evacuation Plan (per site) | Map and procedure | |
| CON-056 | Toolbox Talk Register | Weekly safety talks | |
| CON-057 | Personal Protective Equipment (PPE) Policy | Mandatory gear | |
| CON-058 | Hazardous Substance Register | Chemicals, fuels, paint |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| CON-059 | Invoice Template | Client billing | |
| CON-060 | Supplier Invoice Register | Payment tracking | |
| CON-061 | Payroll Register | Staff wages | |
| CON-062 | Petty Cash Log | Small site expenses | |
| CON-063 | Material Purchase Order | Bulk orders | |
| CON-064 | Supplier Contract – Materials | Cement, bricks, steel | |
| CON-065 | Plant Hire Agreement | Excavator, mixer, compactor | |
| CON-066 | Bank Reconciliation Template | Monthly finance | |
| CON-067 | Client Payment History | Accounts receivable | |
| CON-068 | Retention Money Register | Held back by client |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| CON-069 | Asset Register (Master) | All tools, vehicles, plant | |
| CON-070 | Vehicle Maintenance Log | Service records | |
| CON-071 | Small Tool Register (under R500) | Hand tools, drills, etc. | |
| CON-072 | Equipment Calibration Log | Levels, laser distance meters | |
| CON-073 | Generator / Compressor Log | Running hours, service | |
| CON-074 | Scaffolding Register | Inspection dates | |
| CON-075 | Ladder Inspection Log | Monthly check | |
| CON-076 | Asset Disposal Form | Retirement of old equipment |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| CON-077 | Daily Work Report (for client) | Progress update | |
| CON-078 | Overtime Authorisation Form | Staff approval | |
| CON-079 | Leave Application Form | Staff requests | |
| CON-080 | Subcontractor Induction Form | Safety briefing | |
| CON-081 | Site Induction Checklist (new worker) | Initial training | |
| CON-082 | Toolbox Talk Template (blank) | Weekly safety topic | |
| CON-083 | Snag List Form | Defects at handover | |
| CON-084 | Termination Checklist | Offboarding |