Building what lasts.
Complete document roadmap – 82 core documents
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| MFG-001 | CIPC Registration Certificate | Proof of company registration | |
| MFG-002 | Memorandum of Incorporation (MOI) | Company constitution | |
| MFG-003 | SARS Registration (IT, PAYE, VAT) | Tax compliance (VAT if turnover >R1m) | |
| MFG-004 | COIDA Registration | Employee injury cover | |
| MFG-005 | Public Liability Insurance | Third‑party injury or property damage | |
| MFG-006 | Product Liability Insurance | Defective products | |
| MFG-007 | Factory / Business Licence (Municipal) | Required for industrial premises | |
| MFG-008 | Zoning Certificate (Industrial) | Municipality confirmation | |
| MFG-009 | Fire Clearance Certificate | For factory premises | |
| MFG-010 | B‑BBEE Certificate | For corporate tenders | |
| MFG-011 | CSD Registration | For government tenders |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| MFG-012 | Manufacturing Agreement (Master) | Core contract with client (custom production) | |
| MFG-013 | Supply Agreement (repeat orders) | Ongoing supply terms | |
| MFG-014 | Quotation / Proposal Template | Per unit or batch pricing | |
| MFG-015 | Purchase Order Template (from client) | Order confirmation | |
| MFG-016 | Delivery Note / Waybill | Proof of dispatch | |
| MFG-017 | Non‑Disclosure Agreement (NDA) | Protect designs and processes | |
| MFG-018 | Subcontractor Agreement | Outsourced processes (laser cutting, printing) | |
| MFG-019 | Raw Material Supply Agreement | With material suppliers | |
| MFG-020 | Equipment Lease Agreement | For renting machinery (CNC, presses) | MFG-021 | Warranty Policy (finished goods) | Liability limitation |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| MFG-022 | Employment Contract – Machine Operator | Production staff | |
| MFG-023 | Employment Contract – Assembler | Manual assembly | |
| MFG-024 | Employment Contract – Quality Control Inspector | QA staff | |
| MFG-025 | Employment Contract – Production Supervisor | Team leader | |
| MFG-026 | Employment Contract – Factory Manager | Senior staff | |
| MFG-027 | Independent Contractor Agreement | Casual / specialist labour | |
| MFG-028 | Code of Conduct (Employees) | Safety, productivity, theft prevention | |
| MFG-029 | Disciplinary Code & Procedure | HR compliance | |
| MFG-030 | Shift Roster Template | Daily/weekly schedule | |
| MFG-031 | Attendance Register (Daily) | Sign‑in / sign‑out |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| MFG-032 | Production Schedule / Job Card | Tracking progress per order | |
| MFG-033 | Bill of Materials (BOM) per product | Raw material list | |
| MFG-034 | Raw Material Inventory Log | Stock control | |
| MFG-035 | Finished Goods Inventory Log | Ready to dispatch | |
| MFG-036 | Daily Production Report | Units produced, scrap rate | |
| MFG-037 | Machine Operating Log (run hours) | Productivity tracking | |
| MFG-038 | Quality Control Inspection Sheet | Defect tracking per batch | |
| MFG-039 | Non-Conforming Product Report | Scrap/rework | |
| MFG-040 | Supplier Delivery Note Log | Raw materials received | |
| MFG-041 | Purchase Order Template (to suppliers) | Material ordering | |
| MFG-042 | Tool / Die Sign-Out Register | For custom tooling | |
| MFG-043 | Packaging & Dispatch Log | Goods leaving factory | |
| MFG-044 | Customer Return / Complaint Log (RMA) | Returns handling | |
| MFG-045 | Maintenance Work Order | Repair requests | |
| MFG-046 | Factory Layout / Emergency Exit Map | Safety and efficiency |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| MFG-047 | Occupational Health & Safety (OHS) Policy | Company H&S | |
| MFG-048 | Factory‑Specific Risk Assessment | Machinery, noise, dust, chemicals | |
| MFG-049 | Safe Work Method Statement (SWMS) per machine | Guarding, lockout/tagout | |
| MFG-050 | Incident / Accident Report Form | Injury or near‑miss | |
| MFG-051 | First Aid Kit Register (per station) | Inventory | |
| MFG-052 | Fire Extinguisher Inspection Log | Monthly check | |
| MFG-053 | Emergency Evacuation Plan (factory) | Map and procedure | |
| MFG-054 | Personal Protective Equipment (PPE) Register | Goggles, gloves, earplugs, boots | |
| MFG-055 | Noise Monitoring Log | Hearing conservation (if applicable) | |
| MFG-056 | Dust / Fume Extraction Log | Air quality | |
| MFG-057 | Hazardous Chemical Register | Oils, solvents, paints – MSDS on file | |
| MFG-058 | Toolbox Talk Register | Weekly safety talks |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| MFG-059 | Invoice Template (to clients) | Per order / batch | |
| MFG-060 | Supplier Invoice Register | Raw materials, consumables | |
| MFG-061 | Payroll Register | Staff wages | |
| MFG-062 | Petty Cash Log | Small factory expenses | |
| MFG-063 | Costing Sheet per product | Materials + labour + overhead | |
| MFG-064 | Client Payment History | Accounts receivable | |
| MFG-065 | Supplier Payment Schedule | Creditors aging | |
| MFG-066 | Bank Reconciliation Template | Monthly finance |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| MFG-067 | Asset Register (Master) | Machines, tools, vehicles, computers | |
| MFG-068 | Equipment Maintenance Log (per machine) | Service records, breakdowns | |
| MFG-069 | Calibration Log (measuring tools) | For QA compliance | |
| MFG-070 | Small Tool Register | Drills, grinders, hand tools | |
| MFG-071 | Forklift / Pallet Jack Inspection Log | Daily checks (if used) | |
| MFG-072 | Compressor / Air System Log | Maintenance | |
| MFG-073 | Vehicle Log Sheet (delivery van) | Fuel, trips, maintenance | |
| MFG-074 | Spare Parts Inventory | For machine repairs | |
| MFG-075 | Asset Disposal Form | Retirement of old equipment |
| ✔ | Ref | Document | Purpose |
|---|---|---|---|
| MFG-076 | Job Card Template | Per order | |
| MFG-077 | Overtime Authorization Form | Staff approval | |
| MFG-078 | Leave Application Form | Staff requests | MFG-079 | New Employee Induction Checklist (factory safety) | Onboarding |
| MFG-080 | Supplier Evaluation Form | Vendor performance | |
| MFG-081 | Customer Satisfaction Survey | Feedback | |
| MFG-082 | Termination Checklist | Offboarding |